Commercial Cleaning Bid System by Mouen
Stop guessing your commercial cleaning bids.
Estimate labor from your local wage, protect your margin, and send a proposal that looks like the established company on the shortlist. Walk the building, enter three numbers, get three ready-to-send monthly prices.
One price, no subscription. Excel + Google Sheets + Word + online calculator. Instant download, 14-day refund. Founding price for the first 50 buyers, then $67.
$890 / $1,405 / $2,365 a month
- Excel 2016 or later
- Google Sheets, tested
- Microsoft Word templates
- Online calculator in any browser
- Wage data: U.S. Bureau of Labor Statistics, May 2025
- Checkout and delivery by Gumroad · 14-day refund
A sample bid, straight from the engine
Three prices for a 4,200 sq ft dental office in Columbus, Ohio.
Six restroom fixtures, median local janitor wage of $17.94 an hour, everything else left on the suggestions. The slower dental production rate (1,800 sq ft per hour) is what separates this from an office bid. Price it at office speed and you leave hours out of the bid.
- Loaded labor cost comes out at $20.83 per hour once payroll taxes and workers' comp are added.
- Clients choose which option, not whether to hire you. Lead with Standard.
- The warning on Premium is on purpose: five visits a week in a small dental office lands above the typical monthly band. The engine tells you to be ready to justify daily service.
Your three prices
1 warningDental office · 4,200 sq ft · 6 fixtures · Columbus, OH
- Labor hours / month40.6
- Direct cost / month$913
- Profit / month$211 15.1%
- Billing rate$34.63/h
Why $1,405: $913 direct cost ÷ (1 − 20% overhead − 15% profit target), rounded up to the next $5. Labor is 60% of the price. Initial deep clean before service starts: $155.
- Standard passes all five checks: profit, billing rate, price per visit, monthly band, inputs.
How it works
Walk it. Price it. Send it.
Most small cleaning companies bid from a per-square-foot number someone posted online, then find out six months in that the account barely covers payroll. The system prices every bid from what a cleaner actually costs you in your area, so the profit is built in before you write the proposal.
Walk the building with the checklist
The walkthrough set gives you the checklist, the questions to ask the facility manager and a measurement sheet, so you leave with the square feet, restroom fixtures and the details that change the price.
Price it from your real labor cost
Pick your area and facility type. The engine fills in the local janitor wage, payroll taxes and your state's unemployment rate, then shows labor hours, loaded cost and three monthly prices. Type your own number over any suggestion.
Send three options, not one price
Copy the prices and the matching scope into one of three proposal designs, add your logo, and send. Clients choose which option, not whether to hire you.
Built-in checks
It warns you before you send a bad number.
Every option is checked against your profit floor, your minimum billing rate, your minimum price per visit and the usual monthly price band per square foot. If a number looks dangerously low, or high enough that a client will push back, the engine says so before the proposal leaves your desk.
- Profit at or above your floor
- Billing rate at or above your minimum
- Price per visit at or above your minimum
- Monthly price per square foot inside the expected band
- Wage at or above your state minimum wage
The workbook and the online calculator run the same checks, line for line.
Included: the online calculator
The same engine, in your browser, on any device.
Price a building from your phone in the parking lot. The calculator at tools.mouen.site uses the same formulas and the same wage tables as the workbook, so the two always agree.
- Free preview: three calculations per browser, no sign-up, no email.
- With the kit: unlimited use. Your Gumroad license key activates up to 5 browsers or devices.
- Check a price you already have: type a monthly price from an old bid or a competitor and see the profit it would leave.
- Copy a plain-text summary into an email, or print the three prices as a PDF.
What's inside
Everything from the first walkthrough to the first 90 days.
34 documents, each as an editable Word file and a print-ready PDF, plus the workbook and the online calculator. One ZIP, about 9 MB. Add your logo and company name; the client-facing templates carry no Mouen branding.
- WorkbookLocal-Cost Bid EngineExcel, tested in Google Sheets. Square feet, fixtures and visits in; labor hours, loaded cost, supplies, overhead, profit and three monthly prices out.
- Data, pre-loadedLocal labor cost for 585 U.S. areasJanitor wages at five percentile levels (BLS, May 2025), state minimum wages (July 2026) and 2026 state unemployment-tax rates.
- Online toolBid Calculator at tools.mouen.siteSame engine in your browser. Unlimited use on up to 5 devices with your license key.
- 12 templatesFacility scope templatesOffice, medical, dental, gym, church, daycare, school, retail, bank, warehouse offices, apartment common areas, post-construction.
- 3 designsProposal designs for Word6 pages each: cover letter, scope, three-option pricing, credentials and acceptance page.
- Walkthrough setChecklist, questions, measurement sheetWhat to count, what to ask the facility manager and where the hidden hours are.
- Pricing presentationInvestment Options sheet, emails, scriptsA one-page sheet for the three options, proposal emails, and scripts for "your price is too high".
- Follow-up and close5-touch follow-up, agreement, start checklistA follow-up sequence, a sample service agreement for your attorney to review, and a new-account start checklist.
- First 90 days + bonusesKeep the account90-day plan, inspection form, check-in templates, communication log, price-increase letters and an AI prompt sheet.
Pricing
One price. No subscription.
Founding price for the first 50 buyers with code FOUNDING. The code simply stops working after 50 uses; there is no countdown.
Get the Bid System · $4914-day refund. If the kit doesn't help you build a bid, reply to your Gumroad receipt within 14 days and you get your money back.
Bidding software for cleaning companies runs $79 to $159 a month. This is one file you keep, and one underpriced account costs more than the kit in its first month.
Checkout and delivery by Gumroad. Instant download after payment. Single business license. Buyers of this edition get the refreshed wage and tax workbook by email when the data changes.
- Local-Cost Bid Engine workbook (Excel, tested in Google Sheets)
- Online Bid Calculator: unlimited use on up to 5 devices
- Janitor wages for 585 U.S. areas, state minimum wages, state unemployment-tax rates
- 12 facility scope templates
- 3 proposal designs for Word, 6 pages each
- Walkthrough checklist, questions and measurement sheet
- Investment Options sheet, proposal emails, objection scripts
- Follow-up sequence, sample service agreement, start checklist
- 90-day plan, inspection form, check-in templates, communication log
- Price-increase letters and AI prompt sheet
- 34 documents as Word and PDF, plus the workbook. About 9 MB.
Honest notes
What this kit is, and what it is not.
- Production rates are editable starting ranges from public sources, not ISSA data and not guarantees. Time your own crew and update them.
- The scopes are professional starting templates to edit, not industry standards. For six facility types (dental, gym, church, daycare, bank branch, apartment common areas) public production-rate data is thin; the workbook labels the evidence behind every rate.
- Google Sheets: formulas, drop-downs and warnings were tested and work. Sheets does not lock formula cells the way Excel does, so type only in the yellow cells. Not tested in the phone apps.
- Pre-loaded wage and tax data is U.S. only. The engine works anywhere if you enter your own wage and costs.
- In seven states (LA, MN, MT, NM, UT, WA, WY) unemployment-tax rates depend on your industry, so the workbook uses a placeholder you should replace with your own rate.
- Templates and a calculator: no video lessons and no Canva files in this edition.
- Not legal, tax, payroll or insurance advice. Have an attorney in your state review the sample service agreement before you use it. No income or results are promised.
- Single business license. 14-day refund: if the kit doesn't help you build a bid, reply to your receipt email within 14 days of purchase.
Questions
Before you buy
Is this software or a subscription?
No subscription. It is a workbook and templates you download and keep, plus the online calculator. Your license key removes the calculator's preview limit, and there is nothing to renew.
I've never bid a commercial account. Is this for me?
Yes. Start with the Quick Start and the worked office example. The walkthrough checklist tells you what to count, and the Bid Engine suggests every number you do not know yet.
What do I need to use it?
Excel 2016 or later, or Google Sheets, for the workbook. Microsoft Word for the templates. The Word files also open in Google Docs, but the proposal designs lose their page breaks there, so Word is the better choice for proposals. Every document also comes as a PDF.
Does it work in Google Sheets?
Tested and yes. Every displayed value, drop-down, warning color and number check matched Excel. Sheets does not lock formula cells for the file owner, so type only in the yellow cells. The Sheets phone apps were not tested.
How does the online calculator license work?
Your Gumroad receipt includes a license key. Enter it once at tools.mouen.site/activate and that browser has unlimited use for 30 days at a time, renewed automatically while you use it. One key works on up to 5 browsers or devices. Out of activations? Reply to your receipt and we reset it.
Where do the wage numbers come from, and are they updated?
Janitor and cleaner wages come from the U.S. Bureau of Labor Statistics Occupational Employment and Wage Statistics survey, May 2025 release, for 585 metro, nonmetro and state areas. State minimum wages are from the U.S. Department of Labor as of July 2026, and unemployment-tax rates are 2026 new-employer rates. Wages and tax rates change every year; buyers of this edition get the refreshed workbook by email from Gumroad.
I'm outside the United States. Will it work?
The engine works anywhere once you type in your own wage, payroll costs and currency amounts. The pre-loaded wage, minimum-wage and unemployment-tax tables are U.S. only.
What is the refund policy?
14 days from purchase. If the kit doesn't help you build a bid, reply to your Gumroad receipt email within 14 days and you get a refund. A refund also deactivates the online calculator license.
Commercial Cleaning Bid System by Mouen
Price your next building from real numbers.
Founding price $49 for the first 50 buyers with code FOUNDING, then $67. Instant download, 14-day refund.